Free Daycare / Preschool Org Chart Template
A daycare or preschool has the Director at the top owning licensing, parents, and staff. Lead Teachers run each classroom (infant, toddler, preschool, pre-K) with Teacher Assistants supporting. An Office Manager handles enrollment and billing. Compliance with state ratios drives staffing more than anything else.
Typical structure · 8 to 30 staff per location
Drag to pan · Scroll on the controls to zoom
Roles in a typical daycare / preschool
Headcount ranges are typical for a single-location operator. Multi-location and franchise structures scale these up.
| Role | Reports to | Headcount |
|---|---|---|
| Director | Daycare | 1 |
| Assistant Director | Director | 0-1 |
| Office Manager | Director | 1 |
| Lead Infant Teacher | Director | 1 |
| Lead Toddler Teacher | Director | 1 |
| Lead Preschool Teacher | Director | 1 |
| Infant Teacher Assistants | Lead Infant Teacher | 2-3 |
| Toddler Teacher Assistants | Lead Toddler Teacher | 2-3 |
| Preschool Assistants | Lead Preschool Teacher | 2-4 |
| Cook / Food Service | Director | 0-1 |
Where to add AI agents in a daycare / preschool
The seats most likely to lift output if an AI agent runs the work alongside the human.
Office Manager
Enrollment-tour agent
Books tours, sends pre-tour emails, captures intake form completion.
Director
Compliance check agent
Tracks every staff certification and ratio against required documentation.
Frequently asked questions
How is a daycare org chart structured?
A typical center has the Director at the top with an Assistant Director and Office Manager handling business, plus Lead Teachers running each age-grouped classroom (infant, toddler, preschool, pre-K) with Teacher Assistants supporting. Staffing is driven by state ratio requirements.
How are state ratios different by age?
Most states require 1 caregiver per 4 infants, 1 per 6 toddlers, 1 per 10 preschoolers, and 1 per 12 pre-K. Group sizes are also capped. Charts must staff to ratio at all hours of operation.
Should daycares have separate cooks?
Above about 60 children, a dedicated Cook or Food Service person almost always pays back. Below that, classrooms or the Office Manager can handle snack and lunch prep.
Related templates
Build your daycare / preschool chart in Orger.
Free for your whole team while we are in beta. Drag, drop, share. Add AI agents to any seat.