Free Private School Org Chart Template
A K-12 private school has the Head of School at the top with Division Heads (Lower, Middle, Upper) running academic programs, plus parallel functions for Admissions, Advancement (development and fundraising), Business and Operations, and Athletics and Activities.
Typical structure · 30 to 200 staff
Drag to pan · Scroll on the controls to zoom
Roles in a typical private school
Headcount ranges are typical for a single-location operator. Multi-location and franchise structures scale these up.
| Role | Reports to | Headcount |
|---|---|---|
| Head of School | Private School | 1 |
| Head of Lower School | Head of School | 1 |
| Head of Middle School | Head of School | 1 |
| Head of Upper School | Head of School | 1 |
| Director of Admissions | Head of School | 1 |
| Director of Advancement | Head of School | 1 |
| Director of Business / CFO | Head of School | 1 |
| Director of Athletics | Head of School | 1 |
| Lower School Faculty | Head of Lower School | 10-30 |
| Middle School Faculty | Head of Middle School | 10-25 |
| Upper School Faculty | Head of Upper School | 15-40 |
| Counselors | Head of School | 1-3 |
Where to add AI agents in a private school
The seats most likely to lift output if an AI agent runs the work alongside the human.
Director of Admissions
Inquiry-to-tour agent
Books tours and shadow days based on program fit and capacity.
Director of Advancement
Donor-stewardship agent
Tracks giving history, fires personalized stewardship at the right cadence.
Frequently asked questions
How is a private school org chart structured?
A typical K-12 private school has the Head of School at the top with three Division Heads (Lower, Middle, Upper) running academics, plus Directors of Admissions, Advancement, Business and Operations, and Athletics. Faculty report up through their Division Head.
Where does the board of trustees fit?
The Board of Trustees sits above the Head of School and is the only body the Head reports to. The Board does not appear on the operational org chart but governs major decisions, hires the Head, and approves the budget.
What is the difference between admissions and advancement?
Admissions enrolls students. Advancement raises money from alumni, parents, and donors. Both report to the Head of School and partner closely on parent and alumni relationships, but they are distinct functions.
Related templates
Build your private school chart in Orger.
Free for your whole team while we are in beta. Drag, drop, share. Add AI agents to any seat.