Free Physical Therapy Clinic Org Chart Template
A physical therapy clinic has a Clinic Director who is a Physical Therapist owning both clinical quality and the P&L. PTs lead the clinical floor, PT Assistants and Aides extend their reach, and a small admin team handles intake, billing, and authorizations.
Typical structure · 6 to 20 staff per location
Drag to pan · Scroll on the controls to zoom
Roles in a typical physical therapy clinic
Headcount ranges are typical for a single-location operator. Multi-location and franchise structures scale these up.
| Role | Reports to | Headcount |
|---|---|---|
| Clinic Director (PT) | PT Clinic | 1 |
| Office Manager | Clinic Director (PT) | 1 |
| Physical Therapists | Clinic Director (PT) | 2-5 |
| PT Assistants | Physical Therapists | 2-4 |
| Rehab Aides | Physical Therapists | 2-4 |
| Front Desk | Office Manager | 1-2 |
| Billing / Auth Specialist | Office Manager | 1 |
Where to add AI agents in a physical therapy clinic
The seats most likely to lift output if an AI agent runs the work alongside the human.
Office Manager
Insurance auth agent
Tracks visit-cap utilization, fires re-auth requests before patients are blocked.
Clinic Director
Outcomes review agent
Pulls FOTO scores weekly, surfaces patients trending below benchmark.
Frequently asked questions
How is a PT clinic org chart structured?
A typical outpatient PT clinic has a Clinic Director (a licensed PT) running clinical and the P&L, with 2 to 5 Physical Therapists, 2 to 4 PT Assistants and Aides, plus a small admin team for front desk and billing.
What is the difference between a PT and a PTA in the org chart?
PTs evaluate patients and write the plan of care. PTAs and Aides execute the plan under PT supervision. PTAs and Aides always report to a PT, never directly to the Clinic Director.
When does a PT clinic need a dedicated billing role?
Once a clinic does more than 1,500 visits a month, a dedicated Billing or Authorization Specialist pays for themselves quickly. Below that, the Office Manager can absorb the work.
Related templates
Build your physical therapy clinic chart in Orger.
Free for your whole team while we are in beta. Drag, drop, share. Add AI agents to any seat.