Free Recruiting Agency Org Chart Template
A recruiting agency has two parallel tracks: Account Executives (AEs) sell job orders to clients and Recruiters fill them. Sourcers feed candidates to recruiters. A small Operations team handles billing, contracts, and tooling. The Owner sits above.
Typical structure · 5 to 30 staff
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Roles in a typical recruiting agency
Headcount ranges are typical for a single-location operator. Multi-location and franchise structures scale these up.
| Role | Reports to | Headcount |
|---|---|---|
| Owner / Managing Director | Recruiting Agency | 1 |
| Sales Manager | Owner / Managing Director | 1 |
| Delivery Manager | Owner / Managing Director | 1 |
| Operations Manager | Owner / Managing Director | 1 |
| Account Executives | Sales Manager | 2-6 |
| Recruiters | Delivery Manager | 3-10 |
| Sourcers | Delivery Manager | 2-6 |
| Coordinator | Operations Manager | 1-2 |
Where to add AI agents in a recruiting agency
The seats most likely to lift output if an AI agent runs the work alongside the human.
Sourcer
Boolean search agent
Builds and runs LinkedIn / Indeed searches against open job specs.
Operations
Time-to-fill tracker
Watches every requisition against the SLA, surfaces anything slipping.
Frequently asked questions
How is a recruiting agency structured?
Most agencies have two parallel tracks: Sales (AEs selling job orders) and Delivery (Recruiters filling them, supported by Sourcers). A small Operations team and the Owner sit above. Total staff usually 5 to 30.
Should AEs and recruiters report to the same person?
Most successful agencies separate the two. AEs measure on signed job orders and recruiters measure on placements. Splitting the management chain prevents the two metrics from cannibalizing each other.
When does an agency need sourcers?
Once recruiters are spending more than 40 percent of their time on top-of-funnel sourcing, a dedicated Sourcer pays back fast. Most agencies hit this around 5 active recruiters.
Related templates
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